Summary

The Accounts Payable Manager is responsible for managing and processing all accounts payable transactions for the organization. This role ensures the timely and accurate payment of vendor invoices, resolves discrepancies, and maintains strong relationships with suppliers. The Accounts Payable Manager will also assist with month-end closing procedures, reporting, and reconciliation tasks, while ensuring compliance with internal controls and financial policies. This role will require being full-time onsite at our Palo Alto office to support collaborative team dynamics and innovative problem-solving.

Key Responsibilities:

1. Receive, verify, and process vendor invoices, ensuring accuracy and compliance with company policies.
2. Review purchase orders, contracts, and vendor agreements to validate the accuracy of invoices before payment.
3. Process payments for approved invoices via checks, ACH transfers, or credit card transactions, ensuring payments are made on time.
4. Maintain an up-to-date list of approved vendors, ensuring accurate payment records.
5. Address vendor inquiries regarding payment status, discrepancies, and billing issues.
6. Foster positive working relationships with vendors to resolve issues promptly and effectively.
7. Reconcile accounts payable records with general ledger accounts to ensure accurate financial reporting.
8. Prepare monthly Accounts Payable reports, including aging reports and vendor statement reconciliations, for management review.
9. Assist with month-end and year-end closing processes, ensuring AP transactions are correctly recorded in the financial system.
10. Ensure proper documentation is attached to invoices for approval, payment authorization, and auditing purposes.
11. Track and monitor expense reports submitted by employees, ensuring accuracy and compliance with company policies.
12. Assist in categorizing expenses in accordance with the company's chart of accounts.
13. Ensure adherence to company policies, internal controls, and accounting procedures in all Accounts Payable activities.
14. Help maintain accurate financial records and support audits by providing requested documentation and information.
15. Stay updated on applicable tax laws and compliance regulations related to accounts payable functions.
16. Identify opportunities for improving Accounts Payable processes, enhancing accuracy, efficiency, and timeliness of payments.
17. Collaborate with other departments to streamline workflows and implement best practices for Accounts Payable management.
18. Participate in the implementation of new technologies or automation tools that improve accounts payable functions.
19. Assist with other accounting and finance tasks as needed, including data entry, filing, and assisting with audits.
20. Provide cross-functional support to other team members and departments when necessary.

Qualifications & Skills:

1. Batchelor’s degree in Accounting, Finance, or a related field preferred.
2. 5+ years of experience in accounts payable or a related accounting role.
3. Experience with NetSuite accounting software is a must
4. Proficiency in Microsoft Excel.
5. Strong understanding of accounts payable processes, invoice management, and payment methods.
6. Detail-oriented with excellent organizational and time-management skills.
7. Strong problem-solving skills and ability to manage multiple tasks and deadlines.
8. Effective communication skills, with the ability to collaborate with internal teams and external vendors.
9. Knowledge of general accounting principles and financial reporting.
10. Ability to maintain confidentiality and handle sensitive information with discretion.

Pay Transparency Notice: Depending upon your leveling and location, the compensation for this role averages between $140,000 - $170,000 USD base salary. Equity, an annual performance bonus and the benefits outlined below are also a part of this role's package.

Skills

• Accounting
• Communications Skills
• Excel
• Problem Solving
• Team Collaboration