Summary

We are seeking a highly organized and proactive Part-Time Office Manager & HR Administrator to join our London-based team. This part-time role, requiring a maximum of 24 hours per week or 3 days per week, is crucial to ensuring the smooth operation of our London office while delivering HR administrative support to our global team. Reporting to the Head of People, you will oversee a wide range of office management, administrative, and HR-related responsibilities, contributing to a positive, efficient, and well-organized work environment in our fast-paced, innovative company.

Duties & Responsibilities:

Office Management & Operations

1. Serve as the primary point of contact for all office-related matters, including maintenance, supplies, equipment, bills, mail, and deliveries.
2. Oversee office organization, ensuring a clean, professional, and efficient workspace.
3. Manage the office budget, track expenses, and ensure accurate and timely financial reporting.
4. Coordinate with IT teams to support office supplies and equipment needs.
5. Liaise with facility management for cleaning, catering, and security to ensure smooth operations.
6. Monitor and replenish office supplies, placing orders as needed.
7. Plan and organize in-house and off-site team events and activities to foster team engagement.
8. Provide general support to visitors, ensuring a welcoming and professional office environment.
9. Manage appointments, diaries, and travel arrangements for designated team members.

HR Administration & Employee Support

1. Assist in the onboarding process for new hires, including preparing paperwork, coordinating inductions, administering employee benefits, and managing equipment allocation.
2. Support the offboarding process, ensuring a smooth transition for departing employees.
3. Maintain accurate and confidential employee records in compliance with company policies and data protection regulations.
4. Process HR-related documentation, including contracts, addendums, confirmation of employment letters, timesheets, and attendance records.
5. Assist in global HR audits and compliance checks.
6. Support the implementation and maintenance of global HRIS platforms.

Requirements:

1. Minimum of 2 years’ experience as an Office Manager, HR Administrator, or a similar role.
2. Excellent communication skills in English; Spanish proficiency (written and verbal) is highly desirable.
3. Experience working in a fast-paced multinational or multi-location environment is preferred.
4. Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
5. Proficiency in HR administration, including employee records management, contracts, and compliance.
6. Familiarity with HR software and HRIS systems (experience with Deel is preferred).
7. Solid understanding of onboarding, offboarding, and recruitment processes.
8. Ability to work independently while collaborating effectively as part of a team.
9. Strong problem-solving skills and keen attention to detail.
10. A proactive and positive attitude, with a commitment to fostering a supportive workplace culture.

Skills

• Communications Skills
• Human Resources
• Operations
• Team Collaboration
• Attention to Detail
• Problem Solving