Summary

QuickNode, a hyper-growth startup, is seeking a hands-on, process-oriented professional to execute, optimize, and lead our manual-to-digital procure-to-pay transition. The Senior Procurement and Accounts Payable Specialist will report to the Director of Finance, playing a key role in strengthening our current processes while developing scalable financial operations for the future.

What You’ll Do

Procurement & Accounts Payable (AP):

1. Manage end-to-end procurement and accounts payable functions using tools such as Google Sheets, email, Zip, and NetSuite.
2. Process vendor invoices and purchase requests, ensuring accurate coding, approval documentation, and timely execution.
3. Maintain invoice logs and accrual tracking spreadsheets to support accurate financial reporting.
4. Oversee vendor onboarding, maintain vendor master data, and Purchase Order management (from creation to closure).
5. Execute timely vendor payments, maintaining accurate records and meeting deadline requirements.
6. Support contract negotiations with vendors to secure favorable terms, pricing, and cost-saving opportunities.

Workflow & Communication Management:

1. Act as the primary expediter for Procurement & AP workflows by identifying and resolving stalled Zip approvals.
2. Proactively communicate with stakeholders to drive resolution and ensure compliance with the team SLAs.
3. Ensure all documentation is in place to support audit readiness and financial accuracy.

Finance Support, Compliance & Strategic Initiatives:

1. Mentor junior team members on procurement, AP, and Travel & Expense (T&E) best practices.
2. Support month-end close processes (accruals, fixed assets, prepaid expenses)
3. Initiate and manage accrual request processes via email, following through to completion.
4. Identify and implement process improvements to enhance operational efficiency and internal controls.
5. Assist with internal audit and compliance tasks, including 1099 preparation and tax-related support.
6. Track departmental expenditures and generate reports for internal stakeholders as needed.

Travel & Expense Management:

1. Manage the complete T&E lifecycle, including team member travel requests, corporate card transaction tracking, and policy compliance.
2. Review and process team member expense reimbursement requests in Ramp, ensuring timely and accurate coding.

What You’ll Bring

Required Qualifications

1. Bachelor's degree in Business Administration, Accounting, Finance, or related field.
2. 4+ years of experience in Procurement, Accounts Payable, and/or General Accounting.
3. Experience working in a lean startup environment with a small Finance Team (fewer than 5 people).
4. Proficiency with manual processes and demonstrated ability to identify and implement automation opportunities for operational efficiency.
5. Proven expertise in end-to-end procure-to-pay operations, including purchase orders, payments, month-close activities, and account reconciliations.
6. Experience as a workflow expediter, with demonstrated ability to resolve stalled approval processes.
7. Strong understanding of technical accounting concepts, particularly in prepaid expenses, accruals, and fixed assets.
8. Experience with procurement processes, including contract review and vendor negotiations.
9. Experience with tax reporting requirements, including 1099 filings.

Technical Systems

1. Advanced skills in Google Workspace and Microsoft Office suite, particularly Excel and Google Sheets.
2. Experience transitioning from manual processes to automated systems.
3. Proficiency in Oracle NetSuite or similar ERP systems required; administrator experience highly preferred.
4. Knowledge of modern spend management platforms (e.g., Ramp) and procurement systems (e.g., Zip).
5. Track record of optimizing financial processes through technology.
6. Experience integrating and maintaining financial systems.

Preferred Skills & Attributes

1. Strategic thinking with ability to balance tactical execution and future-state planning.
2. Strong analytical and problem-solving abilities with exceptional attention to detail.
3. Demonstrated ability to improve and streamline financial processes.
4. Ability to work effectively in a fast-paced remote environment.
5. Proven track record of cross-functional collaboration and stakeholder management.
6. Self-motivated with strong project management capabilities.
7. Comfort with ambiguity and ability to create structure in a growing organization.

The US base salary range and level for this position are $142,200 - $158,000 per year and level P4. International ranges, in local currency, will be discussed during the hiring process with applicable candidates. This role is eligible for a quarterly bonus tied to company and individual goal achievement. We consider years of experience, level of proficiency in job function, the technical competencies required and location when determining base salary ranges for positions and levels.

Skills

• Accounting
• Communications Skills
• Compliance Knowledge
• Excel
• Team Management